Creating collaborative folders

nBox allows you to share entire folders with other people. This is the perfect way to create collaborative workspaces for you and your team. When you share a folder with other people, the folder appears in their nBox just as in your own. Changes that occur in a collaborative folder occur for all the folder members. For example, if you edit a document in a shared folder, those edits also occur for all the other members of the folder.

nBox offers two types of collaborative folders: Shared folders and team folders.

DIFFERENCES BETWEEN SHARED AND TEAM FOLDERS

- Storage — A shared folder uses the nBox storage space of the person who created the folder. A team folder does not use the nBox storage space of the person who created the folder. Instead, team folders use space set aside by we.
- Ownership — Shared folders have a single Owner while team folders can have multiple Managers. Owners and Managers can invite new people to the folder and manage folder membership.

When inviting a person to a folder, you assign that person a member role (Viewer, Collaborator, or Manager). A person’s member role determines the operations they can perform in the folder.

MEMBER ROLES

For both shared and team folders:

- Viewer — Viewers can view and download the files in the folder. However, Viewers cannot edit or add files to the folder. Viewers also cannot synchronize the collaborative folder with the desktop application.
- Collaborator — Collaborators can view, edit, and add files to the folder.

For team folders:

- Manager — Managers can invite people to the folder, set member roles, adjust the folder storage capacity, change the folder contact information, and delete the folder for all the members. Managers can also view, edit, and add files to the folder.

Notes:We may have disabled team folders. In this case, the options for creating a team folder are not displayed in the Share folder window.

Steps

In the row of a file or folder, click on the overflow icon ().
In the menu, click on Share folder.
In the Label field, enter a label for the shared folder. The label is the name of the folder as it appears to the folder members.
Optionally, to create a team folder:

o Select Convert to Team Folder.

o In the Quota field, set the total storage capacity of the team folder.

Notes:If you set the storage quota of the team folder higher than the limit set by we:

•A request is sent to the system administrator for the additional space

•The folder becomes a shared folder

1. Click on Share Folder.
2. In the search bar, enter the name of a person or group that you want to invite to the folder. Then press Enter.
3. For each person and group you want to invite:
  
  o Optionally, select a role in the Role dropdown.
  
  o Click on Add user for each user you want to invite and Add group for each group you want to invite to the shared folder.

Notes:

When you invite a group to a shared or team folder, nBox manages the group membership for you. This removes the hassle of managing the group yourself.
When a person is added to the group, that person is automatically invited to the all the collaborative folders the group is a part of. Similarly, if a person is deleted from a group, that person is automatically removed from all the collaborative folders the group is a part of.

Once a group is part of a shared or team folder, you can:

•Change the roles of individuals in the group.

•Delete individuals in the group from a particular collaborative folder.

• Stop nBox from tracking the group.